Visa Information

It is the sole responsibility of the attendee to take care of his / her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications. It is recommended to apply for a visa at least 3 months in advance of the Symposium. When the registration has already been paid, the registration fee will be refunded after the Symposium if the visa was applied for in time, and proof of this, together with an official notice from the embassy confirming that a visa could not be granted, is forwarded to Joan Oefner. Individuals requiring an official Letter of Invitation can request one below. The Letter of Invitation does not financially obligate the Symposium organizers in any way. All expenses incurred in relation to the Symposium are the sole responsibility of the attendee.

Visa letters will be issued to:

  • Speakers/abstract presenters
  • Committee members
  • Attendees who have paid their registration fee in full
  • Exhibitors who have paid their exhibitor/sponsor package fee in full

If you require an official Letter of Invitation to raise travel funds or to obtain a visa, please fill out the form below after registering for the conference, or contact Joan Oefner.